Tag Archives: State Records Center

Where Does It All Come From?

We have a LOT of records here at the Archives. And I mean a LOT!

Looking down the main aisle of Archives South, our off-site storage building. The bound volumes are county clerk record books from across the state.

Looking down the main aisle of Archives South, our off-site storage building. The bound volumes are county clerk record books from across the state.

All told, we have roughly 84,000 cubic feet of material between the Archives (permanent records) and State Records Center (semi-permanent records), and that number is growing all the time.

The wall of boxes on the main aisle of the State Records Center. Each of those boxes is considered 1 cubic foot. And they are stacked 2 deep on the shelves!

The wall of boxes on the main aisle of the State Records Center. Each of those boxes is considered 1 cubic foot. And they are stacked 2 deep on the shelves!

So where do the records come from? The quick answer is from everywhere.

The vast majority of records are transferred to us from state and county offices. These are records that have been designated as semi-permanent or permanent records and are no longer in regular use by the departments who created them. In many cases, the agencies do not have the space to store the records, nor the staff to provide adequate access them. That is where we come in. The Archives centralizes the storage and reference access to these little used but still vital records, freeing space and staff time for the creating agencies.

While some agencies are able to bring their boxes to us, others rely on our annual transfer trips. Every summer we send out two staff members in a truck for 3-4 days travel in one of three regions to pick up records. This year, we picked up nearly 400 cubic feet!

Records Analyst Lisa Hasting, in red, stacks boxes in the truck during a transfer trip stop in Casper this June.

Records Analyst Lisa Hasting, in red, stacks boxes in the truck during a transfer trip stop in Casper this June.

The rest of our collection has come to us by generous donation from the public. These are non-governmental records, like photographs, manuscripts, family, business and club papers. We are always excited to see what treasures folks have found and brought in.

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Filed under Archives Month 2013

Boxes, Boxes Everywhere…

One of the most asked questions by researchers visiting our Reading Room is “Where do you store all of your records?” The true archival enthusiast usually follows that question with “Can I see?” In the spirit of these inquiries, here is an illustrated overview of our storage areas.

Barrett Building Exterior, oblique showing windows and entry 10-1-2013

Two of our storage areas are located on-site at the Barrett Building.

We currently house around 84,000 cubic feet of records in the Archives and State Records Center. The boxes and volumes are stored in one of three storage areas, two within our building and one in a building on the other side of town.

Rolling shelving saves space in the Records Room.

Rolling shelving saves space in the Records Room.

The first of the storage areas in the building is directly off the Reading Room and is fondly called the Records Room. Because of its convenient location, this is where we store the records that are requested most often and those that require the most regulated environment. These records include high school transcripts, governor’s records, Secretary of State corporation files, school district censuses, early Board of Charities and Reform inmate files and mug shots, and all of our non-government collections. Our photograph files, historic maps, oral history collection and historical library of books related to Wyoming history are also found here.

One drawer of many that hold rolls of security microfilm.

One drawer of many that hold rolls of security microfilm.

The second on-site storage area is not quite as convenient, but it still offers a very stable environment. While we call it the Microfilm Vault, it is more of a storeroom than a true vault. Here, we keep the security copies of our microfilm (we can use these to create high quality duplicates for research as needed). Our photograph collection negatives and over-sized prints also live here.

Looking down main aisle  of shelving at Archives South. The State Records Center is on the other side of the long wall to the right and looks very similar.

Looking down main aisle of shelving at Archives South. The State Records Center is on the other side of the long wall to the right and looks very similar.

Archives South/State Records Center, our off-site facility, houses the majority of our holdings.  The State Records Center provides state and local offices with a safe, secure and efficient off-site storage for their semi-permanent records. Semi-permanent records are those that are no longer needed for daily business, but must be kept for a specified period of time before they are destroyed. Archives South stores permanent records that are not used as frequently as those on-site. Court case files, original county clerk record books, commercial and residential building plans, and nearly all of the state agency records are stored here.

(While we cannot always indulge the spontaneous request, we do try to schedule tours of our facilities for the curious. Please contact us if you are interested in scheduling a tour for your group.)

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Filed under Archives Month 2013